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Use Paragraph Styles

The benefit of using 聽is聽not only accessibility but also consistency of formatting and efficiency. When you change the formatting of a style,聽all text to which the style has been applied will be updated聽with the new format.

You will be associating Paragraph Styles you use for your headings and other elements with proper PDF tags next.

Use headings to organize your document聽effectively

Headings play an important role in accessibility because they convey聽the structure of content. They benefit those who visually scan the headings and聽those who聽rely on screen readers to voice out existing headings.

Consider using a naming convention for paragraph styles that indicates the heading level.

H1 will usually be the title of your document. Follow the heading hierarchy (H1, H2, H3, H4…) without skipping levels. For example,聽don’t聽jump from H1 to H3. Text that聽doesn’t聽serve as聽a heading should not be marked聽as one.

Map Paragraph Styles to PDF tags

鲍蝉别听 to define how InDesign Paragraph Styles are tagged in PDF.

1. Select a paragraph style
2. Go to More Options
3. Go to Style Options
4. Select Export Tagging in a new window
5. Under PDF, change default Tag: [Automatic] to correct tag (P, H1, H2… H6, Artifact)
6. Click OK

You can also modify all the export tags in a single window:

1. Go to More Options
2. Edit All Export Tags
3. Toggle Show to PDF
4. Map each Style to a Tag
5. Click OK

Add alternative text for聽images

If you add an image to your content, you must add alternative text to describe it because screen readers聽can鈥檛聽read pictures.

1. Select the image with聽the Selection tool
2. Choose Object
3. Select Object Export Options
4. Select the Alt Text tab in the Object Export Options dialog
5. Select Custom from the Alt Text Source menu
6. Enter the description in the text field
7. Click Done

Anchor images within the content

Select and hold the mouse on the anchor icon or the blue square at the top right of the image, then drag it to where you want the聽image聽in the document to聽be read. Release the mouse button.聽This聽will ensure appropriate reading order.

Use threaded text聽frames

For the correct flow of text use 聽for continuous text, rather than disconnected text frames.

Designate header row in聽tables

1. Go to Table
2. Create Table
3. Type the number of header rows

Avoid complex tables. Note that tables with multiple column聽headers聽or row headers require additional remediation in Acrobat Pro.

Establish content order in the Articles聽panel

The Articles panel lets you decide the order of content tags.聽This聽determines the order in which assistive technology will read content.

Drag and drop frames and objects into the panel to set the reading order. You can organize content into smaller articles too, without changing the page layout.

1. Go to Window
2. Select Articles
3. Select the page objects: Press and hold the shift key, then click each object in the order you want them to appear, or select all at once and arrange them later in the Articles Panel.
4. To add content to the Articles Panel, drag the selected objects聽into it聽and name the Article. A list of objects will then show up in the panel.
5. Repeat for each page!

Specify document title

To add a title:

1. Go to File
2. Select File Info
3. Type in a Document Title

Consider adding more metadata to make the document easier to find.

Incorporate various navigation mechanisms

Add to your file contents tables, bookmarks, hyperlinks, and cross-references to help users navigate to specific content.聽This聽makes it easier for a screen reader聽user to move through聽the document.

Export as PDF with settings optimized for accessibility

If the聽primary purpose is the web:

1. Go to File
2. Go to Export
3. Select Format: Adobe PDF (Interactive)聽
4. Save
5. Check Create Tagged PDF and Use Structure for Tab Order
6. Select OK

If聽the document is for print and web:

1. Go to File
2. Go to Export
3. Go to Format: Adobe PDF (Print)
4. Save
5. Set compatibility to Acrobat 6 (PDF 1.5) or higher.
6. Select Create tagged PDF, Bookmarks, and Hyperlinks,
7. Select OK

4. Run the Acrobat accessibility check
5. Run the

• Color contrast checkers
• Acrobat plugin: (shows where the tagging of the PDF needs improvement)
• InDesign plugin:
• PDF testing: (more accurate than Acrobat Accessibility Check)
• Screen readers: ,
• PDF remediation solution:
• Other testing tools

2. – PDF help resources
3. – courses, accessibility resources, podcast
4. – courses, accessibility resources, podcast